And this is how it works...
Where can I find this function?
You can find the module under ⨠Finances ⨠Pay Invoices.
To be paid (1)
Open and outstanding invoices.
Paid (2)
Invoices paid but not yet settled.
Booked (3)
Paid and reconciled invoices.
Pay Invoices
You can conveniently prepare open supplier invoices for payment in four steps:
Under Select bank account, select the desired bank account and set the value date
Select all the bills you want to pay.
Click on Generate Payment file to generate the file in .xml format.
4. The payment file is now available for download here:
5. You can now load the payment file into your e-banking.
❗NOTE: If an invoice is greyed out and you cannot select it for payment, check the details of the invoice by clicking on the eye. Usually invoices are greyed out if the payment details have not been entered correctly or the invoice number is missing. These details can easily be added manually.
Edit payment details
To do this, in the Pay vendor menu, click on the eye to open the document and then on the "Payment" tab.
❗ NOTE: If you want to change the amount, note that the amount will only be adjusted for the payment file but not for the booking!
The same applies to expense receipts.
Invoices already paid
If you have already paid the vendor invoices, please proceed as follows:
Variant 1
Note "PAID" on your invoices before uploading them to Accounto. The system will notice your remark and mark the receipt as paid directly.
Variant 2
If you have already uploaded the invoice without endorsement, proceed as follows:
Navigate to ⨠ Accept Invoices and click on the eye icon.
2. Click on the payment status and change it from "Pending" to "Approved".
3. Wait a few seconds.
4. Click on the payment status and change it from "Approved" to "Paid".
❗ IMPORTANT: The approval of accounts payable invoices is very important for reconciliation with the related transactions. If the accounts payable invoices are not approved in Release Accounts Payable, they cannot be reconciled.