And this is how it works...
Where can I find this function?
Navigate to ⨠Bookkeeping ⨠Reconciliation ⨠ Escalated.
Reconcile partial payment
First, you should open a new flow account so that you can keep track and compare against the 1100.
As an example, you can open a new account in the chart of accounts under the category "Receivables from goods and services". Code: "1103" Title: "Pass-through account partial payment debtors".
How to open a new account in the chart of accounts is explained in this article.
Example: A customer invoice for 200 CHF was issued on 01.01.2022 and sent to the customer. On 10.01.2022 100 CHF were transferred and on 30.01.22 the remaining 100 CHF were credited.
As soon as a debtor is credited in the reconciliation (Bookkeeping - Reconciliation - Escalated) and it does not correspond to the total, proceed as follows:
Click on "Reconciliation".
Select the corresponding document. Now a window will open asking you to enter a manual entry.
Make a manual entry as follows:
Debit 1103 - Credit 1100 - Amount 100 CHF - Date 10.01.2022 (leave date of transaction) - Posting text: Enter the invoice number and possibly the customer name R10123 Andreas Ros Lang.
The remaining 100 CHF will be automatically posted by Accounto as follows:
Debit 1021 - Credit 1103 - Amount 100 CHF - Date 10.01.2022.
As soon as the second credit note arrives, proceed as follows:
Click on "Reconcile"
Click on "add manual entry
Book as follows:
Debit 1021 - Credit 1103 - Amount 100 CHF - Date 30.01.2022 (leave date of transaction) - Posting text: enter the invoice number and possibly the customer name R10123 Andreas Ros Lang.
Thus, the following has been posted:
Booking | Date | Credit | Debit | Amount |
Customer document | 01.01.2022 | 1100 | 3400 | 200 CHF |
Accounto booking | 10.01.2022 | 1021 | 1100 | 100 CHF |
manual booking | 10.01.2022 | 1103 | 1100 | 100 CHF |
manual booking | 30.01.2022 | 1021 | 1103 | 100 CHF |
Account 1100 opens after the document has been reconciled and a manual entry has been added.
Account 1103 opens after the last credit has been made and the bank has been manually posted to 1103.